Published Wednesday 2 August 2017

A statement from the leader of the Royal Borough on the extension of the Borough Local Plan Regulation 19.

Cllr Simon Dudley, leader of the council, said: “We are pleased to announce an extension to the period for making representations on the Borough Local Plan: 2013-2033 Submission Version which we published on 30 June 2017.

“This latest stage in the plan-making process is known as Regulation 19. Formal steps will be taken next week to ensure that the publication and notification of the procedure for making representations and the new deadline fully accords with Regulation 19 of the Town and Country Planning (Local Planning) (England) Regulations 2012.

“We want to make clear that no other changes are being made to the Borough Local Plan: 2013-2033 Submission Version, or supporting documentation which continues to be available for inspection online, in borough libraries and parish offices.

“The extended deadline for making representations will be 5pm on Wednesday 27 September 2017.

“Before the Borough Local Plan: 2013-2033 Submission Version  can be submitted to the Secretary of State for independent examination by a planning inspector, it must be published (under Regulation 19) to enable any person to make representations to us, the Royal Borough, about the plan (under Regulation 20).

“All duly made Regulation 20 representations will be sent to the inspector appointed to examine the Borough Local Plan: 2013-2033 Submission Version, who must consider representations made in accordance with Regulation 20 before deciding whether to recommend that the plan be adopted.

“We have decided to extend the period for making Regulation 20 representations following queries from residents and local resident groups who were concerned that our earlier press releases and library communications about Regulation 19 did not accurately explain the procedure for making Regulation 20 representations.

“To avoid any confusion or misunderstanding, I have asked officers to clarify that any person may make representations about any aspect of the Borough Local Plan: 2013-2033  Submission Version which we published on 30 June 2017.

“The Secretary of State for Communities and Local Government recently provided the following clarification about the procedure for making Regulation 20 representations, in response to a query from a local resident of the Royal Borough:

‘I am able to clarify that there is no limitation at the second stage - (so-called Regulation 19) as to what topics of the plan residents may comment upon. It may be necessary to make the same comment at multiple points in plan preparation if it is felt that the point(s) raised have not been addressed (although these should have been considered by the Authority even if they haven't been taken forward). The Regulation 19 stage is the first opportunity that anyone would have to request involvement in the hearing sessions for the Local Plan and to make comments on the Plan that the authority would like to adopt.’

“I have also asked officers to take the necessary formal steps to ensure that we fully comply with the legal requirements concerning the extended publication period (under Regulation 19) and the procedure for making representations (under Regulation 20). Those steps will be taken next week.

“This extension will allow any person who wants to make representations on the Borough Local Plan: 2013-2033 Submission Version  extra time to do so. We want to be clear that Regulations 19 and 20 in no way restrict the nature of the representations that any person can make to us about the plan.

“By taking this step, the period for making representations on the Borough Local Plan: 2013-2033 Submission Version which we published on 30 June 2017, will exceed 12 weeks.

“The Borough Local Plan is vital to the economic vibrancy of the Royal Borough of Windsor & Maidenhead and our residents, present and future. We want the maximum possible participation at this Regulation 19 stage as together we build a borough for everyone. I encourage as many residents and stakeholders as possible to respond as we want to hear from you.”

Copies of the plan are available in all borough libraries and parish offices as well as online.

Once adopted, the plan will run from 2013 until 2033 and will help guide where developments including housing, leisure, retail, office and open space should be sited and how they will fit in with existing and planned infrastructure.

There are a number of different ways for residents and interested parties to make representations about the plan at this stage including online or in writing.

Representations during Regulation 19 can be made:
•    Online through the consultation portal where representations can be made against specific consultation points (e.g. chapters/maps etc.).
•    By emailing planning policy: a representation form (which is available to download from the website, or available in hard copy from libraries/parish councils), free text or a scanned written document.
•    By completing a representation form available from the libraries/parish councils and posting it to Planning Policy via the freepost address.
•    By sending letters to Planning Policy via the freepost address.
•    By calling the contact centre and asking them to record comments before sending these comments back to the resident for signing off and submitting.

For more information about the Borough Local Plan or how to make representations please see the Borough Local Plan page.

The new deadline for making representations will be posted on the council's website next week.